Email:
sales@vexarsolutions.co.ke
Call :
+254 701 364 960
Email:
sales@vexarsolutions.co.ke
Managing and tracking assets across departments, counties, or campuses shouldn’t be chaotic or time-consuming. Our Asset Management Software in Kenya offers a robust, fully integrated platform built to streamline every aspect of physical asset control—from tagging and verification to real-time tracking, audit readiness, and cloud reporting.
Whether you’re operating a public institution, school, corporation, or NGO, we offer a done-for-you asset management solution that bridges the physical and digital worlds.
The Rising Need for Compliance and Accountability
In a climate of increasing scrutiny from auditors and oversight bodies, Kenyan organizations are under pressure to maintain transparent, verifiable asset records. The Public Finance Management Act (PFMA), donor compliance requirements, and annual audits demand more than a spreadsheet—they demand traceable, timestamped, and tamper-proof data.
We help organizations move beyond outdated methods by implementing systems that are custom-built for Kenyan compliance environments.
Manual Registers vs Digital Asset Management
Manual spreadsheets are prone to data loss, human error, and theft loopholes. They don’t track movement, can’t log changes, and fail to offer a historical trail. With our solution, every asset is:
- Tagged and uniquely identified
- Digitally logged into a secure cloud database
- Auditable with a full change history
- Mapped to exact location and custodian
Real-Time Asset Tracking and Verification
No more guesswork or missing inventory during audits. Scan fixed asset tags via mobile or desktop to instantly view:
- Asset owner
- Current location
- Movement history
- Depreciation details
- Maintenance logs
Integration with Physical Asset Tags
Our system is purpose-built to integrate with our high-resolution, durable asset tags—whether QR-coded, barcoded, or RFID-enabled. Each tag is pre-mapped to its corresponding asset record, giving you a frictionless transition from physical tagging to digital tracking.
- Serialized or color-coded options
- Tamper-evident or location-specific labels
- Compatible with Android/iOS barcode scanners
Multi-User Roles and Access Logs
Set permissions for finance teams, IT departments, storekeepers, or auditors. Monitor activity logs, asset transfers, and edits across all users in your organization.
Cloud-Based Access for Field Teams
Whether you’re tracking assets at a remote school or government sub-county office, the software works seamlessly in-field. Offline mode lets agents work in poor network areas, then auto-syncs when online.
Custom Asset Tagging for Physical Assets
We supply and apply high-quality asset labels tailored to your operational environment—be it rough industrial surfaces, office equipment, or mobile tools. Asset Tags Types include:
- Tamper-proof foil asset tags
- Polyester or vinyl asset tag labels
- Color-coded departmental tags
- UV-resistant outdoor asset tags
Software Pre-Loaded with Asset Register
As part of our service, our team captures and uploads your full asset register during tagging. You receive a fully-functional, verified system from day one—not just an empty software shell.
- Asset names, departments, and custodian data captured
- Geo-tagging for location-based verification
- QR/barcode IDs directly linked to asset records
Periodic Re-Verification Made Easy
During your annual audit or asset confirmation exercise, simply rescan tags using our mobile app. The system auto-updates verification logs, highlights anomalies, and generates a reconciliation report.
Government Institutions & Parastatals
Ideal for ministries, county governments, and parastatals managing large inventories and public audits.
Private Corporates & Schools
Perfect for schools, factories, and offices where asset movement must be monitored and reported with accuracy.
NGOs and Faith-Based Organizations
Designed for donor-funded entities that need transparent tracking of mission assets, vehicles, and electronics.
It’s designed with Kenya’s compliance ecosystem in mind—tailored for public finance rules, localized asset categories, and shilling-based valuations. Plus, we support Swahili-English dual-language records where needed.
Yes. While we offer our own high-resolution tags, we also map existing barcoded assets into the system and offer re-tagging services where needed.
Our onboarding process includes data cleaning, formatting, and importing from Excel-based registers. We validate entries during tagging to ensure full alignment.
Yes. We operate nationwide—delivering tagging, verification, onboarding, and training services on-site at your premises.
Yes. Field users can conduct tagging, verification, and scanning offline, with auto-sync enabled once connectivity is restored.
Asset tagging is the process of physically labeling equipment, machinery, or property with unique identifiers (like barcodes, QR codes, or serial numbers) to streamline tracking, management, and compliance. In Kenya, this involves attaching durable tags—made from materials like aluminum, acetone-activated vinyl, or metal—to assets such as IT devices, vehicles, or machinery. Each tag contains scannable data that links to a centralized register, recording details like purchase date, location, depreciation rate, and maintenance history.
For businesses, asset tagging and our Fixed Asset Register Services eliminates manual record-keeping, reduces human error, and ensures compliance with Kenya Revenue Authority (KRA) requirements for tax audits and depreciation claims. Tags also deter theft, as tamper-evident designs show visible damage if removed. We handle the entire Fixed Asset Register Services: conducting site audits, selecting the right tags (weather-resistant for outdoor assets, discreet for office equipment), and integrating tagged data into Excel or digital systems. This creates a seamless workflow where scanning a tag updates your register instantly, saving time during inventories or audits.
In Kenya’s fast-growing sectors—from logistics to healthcare—asset tagging is a cornerstone of efficient operations. Whether you need basic barcode labels or encrypted QR codes for high-security assets, our solutions ensure every item is accounted for, always audit-ready, and aligned with Kenyan standards.